Have you heard that 60% of Americans feel like they don't have enough time to get everything done each day?
If you're trying to run an HOA community, this will make boosting meeting attendance hard. Lots of homeowners may not feel like going to these meetings is a top priority.
How can you get more residents to show up to your HOA meetings? Read on for our HOA meeting guide.
Publicize HOA Meetings
First, make sure the meetings are publicized. Use these communication methods:
- Emails
- Newsletters
- Social media
- Community bulletin boards
- The HOA website
Clear and consistent communication helps remind homeowners of the meeting dates and times.
Create Opportunities to Meet the Neighbors
Next, create a welcoming environment. Many people may feel uncomfortable attending a meeting where they don't know anyone. Organize social events before the meetings.
This can be as simple as coffee and donuts or a small potluck. These events provide an opportunity for homeowners to meet their neighbors in a relaxed setting. When people feel more connected, they're more likely to attend meetings.
Highlight the Benefits of Community Participation
It's also important to highlight the benefits of attending HOA meetings. Emphasize that these meetings are a platform for shared decision-making.
When homeowners participate, they have a say in how the community is managed. This can include decisions on the following:
- Maintenance
- Budgets
- Community projects
By using their right to vote, residents can help shape the future of their neighborhood.
Focus on Resolving Issues
Another key aspect is resolving issues. HOA meetings are a place where homeowners can voice their concerns and work towards solutions. Attending the meetings allows residents to address the following matters:
- Noise complaints
- Parking problems
- Landscaping issues
Highlighting this aspect can motivate homeowners to attend, as they will see the meetings as a way to improve their living conditions.
Keep Everything Organized
To further encourage attendance, ensure the meetings are efficient and organized. No one likes to waste time. Start on time and follow a clear agenda.
This shows respect for everyone's time and keeps the meeting focused. You should also consider providing a summary of the meeting topics in advance. This allows homeowners to come prepared and feel more confident in participating.
Offer Incentives
Offering incentives can also be effective. Some HOAs provide small rewards for attendance, such as raffle prizes or discounts on HOA fees. These incentives can motivate homeowners to show up and participate.
Another strategy is to involve homeowners in the planning and running of the meetings. Form committees or ask for volunteers to help with specific tasks. This not only distributes the workload but also gives residents a sense of ownership.
HOA Meetings Can Make Your Community Better
Increasing attendance at HOA meetings in Neenah doesn't have to be tricky. By fostering a welcoming environment, emphasizing the benefits of participation, and using these other tricks, more homeowners will be encouraged to join.
Do you need help keeping your Neenah, WI community in top shape? Contact PMI Fox Valley to discuss our association management solutions. Our property management team has over three decades of experience.
